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Pinok vs Todoist
Todoist is one of the best personal task managers there is. Pinok keeps the simplicity and builds the team into the core.
Facts about Todoist as of , from public information. Products change: something out of date? Tell us and we’ll fix it.
How is Pinok different from Todoist?
Todoist is a personal-first task manager known for its natural-language quick add, with projects, labels, filters and shared projects for teams. Pinok shares the idea that a task is a sentence, and builds team hand-offs into the core: one owner per task, hand off with a note that comes back, Needs you for what waits on you, stuck work flagged automatically, and approvals.
Choose Todoist if…
- You mostly manage your own tasks.
- You want apps on every device: desktop, watch, browser extensions and email.
- You like labels, saved filters and four priority levels.
- You want calendar layouts and integrations with your calendar and email.
- You want a product with many years of polish and a large community.
Choose Pinok if…
- Work passes between people and you want it to come back without chasing.
- You need someone’s OK before a task counts as done.
- You want to see what is stuck across the team without asking.
- You want team work to be the core of the app, not an add-on.
Pinok and Todoist, side by side
| Topic | Pinok | Todoist |
|---|---|---|
| Built for | Small teams of 2–20; good alone too | Individuals first, plus teams |
| Quick add | One sentence: dates, repeats, #project, @person and ! or !! for priority | Natural-language quick add with dates, projects, labels and priorities |
| Passing work on | Hand off with a note; it returns when they reply | Assign tasks in shared projects; following up is up to you |
| What needs me | Needs you on top of Today: only what waits for your action | Today and Upcoming views, plus notifications |
| Stuck work | Flagged automatically after 3 quiet work days | Overdue tasks, and filters you set up |
| Approvals | Built in: Approve or Request changes | No dedicated approval step |
| Organizing | Projects, three priority levels, a few fixed filters | Projects, sections, labels, filters, priorities P1–P4 |
| Views | Lists | List, board and calendar layouts |
| Apps | iPhone, Android and the web | Web, Mac, Windows, Linux, iOS, Android, watches, browser extensions |
| Integrations | A calendar feed and imports; no API yet | Many, including calendars and email |
| Price | Free for up to 5 people; Team $8 per person a month, billed yearly | A free plan; paid Pro and Business plans |
What does Todoist do that Pinok doesn’t?
Plenty, and that’s fine. If you need these, Todoist is the better choice today:
- Apps for desktop, watch, browser and email, on nearly every platform.
- Labels, saved filters and four priority levels.
- Calendar layouts and calendar integrations.
- Templates for common projects.
- Productivity stats and goals.
- Many years of polish and a large community.
Pinok or Todoist: questions
Is Pinok like Todoist for teams?
In spirit, partly: both keep tasks simple and let you create them in one sentence. The difference is the team: in Pinok every task has one owner, work is handed off with a note and comes back, and Needs you, Following and approvals are the core of the app.
Does Pinok understand dates in plain words like Todoist?
Yes, for the common cases: today, tomorrow, next week, in 3 days, weekdays, and repeats like “every Monday”. Todoist’s parser covers more; Pinok keeps a small set of rules so the result is always predictable.
Can I use Pinok on my own?
Yes. Alone it is a calm personal task app; personal tasks stay private until you share them. When you invite a teammate, hand-offs and Needs you start to matter.
The Pinok features that make the difference
- Quick add Type one sentence; the date, project and person are picked out as you type.
- Hand off Pass the next step with a note. You stay the owner; it comes back when they reply.
- Needs you A deck of what waits for you, each card with its reason and its one action.
- Approvals Checking off sends it for an OK. Approve or Request changes, in one tap.
More comparisons and use cases
- Pinok vs Asana Asana is built to run work across a whole company. Pinok is built for one small team that wants less to manage. Here is an honest look at both.
- Pinok vs Trello Trello made boards friendly for everyone. Pinok takes a different path: no columns, and every task in one person’s hands.
- For startups Everyone sees what needs them; founders see what is stuck. No status meeting.
- For studios Reviews in one tap, files on the task, and who is at capacity at a glance.
Get started
Give your team a task. Leave the chasing to Pinok.
Less setup. Fewer follow-ups. A clearer way to get things done together.
Free for small teams · iPhone, Android and the web · Teams of 2–20
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